COVID Update Summary

(page updated 7/15/2020)
We have received word that we are all systems go for launch of Space Camp 2020! 
(i.e. we are moving forward with plans for camp).

The kids' camp leadership team has been diligently working on plans to make sure staff and kids are safe. This page will summarize what we have been working on, and it will likely grow as we put more together, so stay tuned.

The staff is praying for you and the kids today! Stay safe. May the Holy Force be with you.

Registration and Attendance Caps

For 2020, because of the COVID pandemic, we are capped at 89 kids attending Space Camp.

In addition, we are not accepting walk-ins. Registration deadline is Friday, July 17. After that, we will be ensuring kids are appropriately assigned to small groups, cabins are properly cleaned, and rally space is appropriately set up. 

The Basics

  • We will encourage kids to bring personal hand sanitizer from home, and will have a hand sanitizer station on the campus. As some are allergic to it, it will NOT be required. 
  • We will require regular hand washing with soap.
  • Our nursing staff will conduct daily temperature checks of each person on campus.
  • Each small group will be treated as a family unit. While the small groups will be kept separate as much as possible, there will be interactions within the small groups themselves.

Masks

Two weeks before kids' camp, the governor increased requirements for mask wearing. 

As the campground is classified as a church, we have more wiggle room in implementing mask requirements. With that, though, comes a sense of responsibility to follow as best as we can. Therefore, we are taking the following actions: 
  • We will be providing colored bandanas, which correspond to each child's color group, to each child. 
  • Children and staff will be encouraged to wear their bandanas while in the following buildings: 
    • The Tabernacle (rallies and crafts)
    • Day Memorial (rallies, Middle School only)
    • Dining Hall (while not at their seats)
  • This will NOT be enforced, but encouraged. 
  • Worship leaders and teachers will NOT be wearing masks during teaching. 

Meal Times

Meal times will be staggered to minimize interactions outside of color groups, and allow for social distancing. That staggering will include the color groups using only assigned doors and sides of the dining hall.

Sleeping Arrangements

Our cabins will be cleaned/sanitized before we arrive.

Our cabins will house many fewer than normal campers and counselors.

Bunks will be arranged so that heads are staggered. i.e. the person on the first bunk will sleep with his/her head facing one direction, and the next bunk will be facing the other direction.

Camp Check-In Procedures

On registration and drop-off day, we will not allow parents to enter any building - only staff and kids may enter. If weather does not allow outside check-in, it will be held in the Tabernacle. 

Check-in on Tuesday morning (from 8-9am) will occur OUTSIDE the Tabernacle, weather permitting. Parents will make FOUR stops:
1) Nurse's desk to drop off meds. A temp check will be done here. This is the FIRST stop this year.
2) Registration table to check-in, pay (if there is a balance), and receive t-shirt.
3) Snack shop to add money to your child's snack shop account.
4) Drop-off as listed below, depending upon the ages of your child/children.

Gold Group (kids entering grades 1-3) will be dropped off AND picked up at the snack shop (boys) and Crocker (girls). This is located just to the southwest of the Tabernacle.

Silver Group (kids entering grades 3-6) will be dropped off AND picked up at the Tabernacle's EAST door.

Purple Group (kids entering grades 7-8) will be dropped off at DAY MEMORIAL, located just to the north of the Tabernacle.

Camp Pick-up Procedures

Pick-up will occur at the same location as drop-off at 11:30am Saturday. All children should be picked up by noon. 

We will have NO CLOSING CEREMONY on Saturday. We normally have a short wrap-up where we highlight the teaching, announce next year's theme, and celebrate what God did during the week. We encourage parents to follow the Facebook page "Winding Creek Camp" for updates throughout the week. The camp director normally posts an update at the end of each day (sometimes quite late). 

Shirt signings will be limited to people at specific drop-off locations. 

Refund Policy

Refunds are being offered, as communicated earlier, to families for whom covid is a concern. Full refunds must be requested using the refund form below prior to 5pm on Monday, July 20, 2020. 

Pro-rated refunds are being offered after that, with the following guidelines:
- Children who are no-shows for camp, or request a refund after 5pm on that date, will be charged a one-day fee ($50). 
- Children who are sent home for being sick, or if concern of exposure occurred, will be given a pro-rated refund. 
- Children who are sent home for other reasons (e.g. behavioral issues) will not be offered any refund, per normal policy. 
- Refund requests made after camp is done will not be honored for any reason. 

Refunded amount WILL include the deposit, contrary to normal years' policies. 

The intent is to mail refund checks as soon as possible after camp is done. If many refunds are required, it may take a few weeks to process them all. It is a manual process, so we appreciate your patience, but any refunds should be processed within a month after the end of camp. 

The refund form is below. NOTE: This form is required for a refund request to be processed. An email or phone call could easily be lost. So please use this form. 
docs.google.com/forms/d/e/1FAIpQLSd2FS9fAxn-9Ra4du5GfKb38CeRmr1SCf43FXUY6bJS-h-04g/viewform

This form will send an email notification to the camp director, so this is the only thing needed to request a refund.